EVENT POLICIES
 

Non-Exhibiting / Non-Sponsoring Vendor Policy

Any Vendor that wishes to attend the trade show, education sessions, networking events, or any portion of any SSA state event without being a contracted Exhibitor or Sponsor must register and pay the Non-Exhibiting / Non-Sponsoring Vendor fee. This fee is non-negotiable, non-refundable after payment, and applies regardless of the number of hours or days the individual spends at the event. Even after paying the Non-Exhibiting / Non-Sponsoring Vendor fee, Non-Exhibiting / Non-Sponsoring Vendors may not distribute literature, samples, or promotional items on the show floor or in session rooms; display signage or branding of any kind; and, conduct sales meetings in public areas.  Violation of these rules may result in immediate expulsion without refund and potential exclusion from future events.

Non-solicitation Policy

While the FSSA welcomes non-exhibiting vendors who have paid an admission fee to our conference & trade show, all SSA-managed states have a strict suitcasing policy. Non-exhibiting vendor companies may not solicit business via distribution of any materials, including but not exclusively, printed materials or handouts, on the Florida Self Storage conference trade show floor. Also, non-exhibiting vendor companies may not conduct meetings and/or presentations within the conference & trade show facility and surrounding premises owned by said facility during conference & trade show hours.

Exhibiting vendors, FSSA members, and staff who witness such activity are asked to gather printed materials and/or event invitations and provide them to the Florida Self Storage Conference and Trade Show staff, showing that a direct violation of this policy is about to take place or has taken place.

Any violation of this policy will result in an invoice and charge equal to the fee for one exhibit table being submitted for payment by the offending member/organization. The offending individual or company shall be banned from any future FSSA activities until said invoice is paid in full. Alternatively, FSSA may charge the non-exhibiting vendor’s credit card for the booth fee without providing any further notice to the non-exhibiting vendor. The non-exhibiting vendor consents to the credit card charge and agrees not to make a chargeback request related to such charge.

Image Consent

Attendee hereby consents to have himself or herself, as well as any products or exhibits, photographed, videotaped, broadcasted, or recorded in any medium for any use whatsoever by the FSSA or its designated official and authorized agency, including without limitation, uses by FSSA authorized or sanctioned media producing broadcasts derived from material gathered at the Florida Self Storage conference.

Payment & Cancellation Policy

All registrations must include full payment and are non-refundable. The FSSA does not bill for payment or accept partial payments. FSSA will not issue any refunds, even if you are unable to attend the event. Attendees may be substituted for a registrant without an additional charge. FSSA must be notified in writing of any substitutions at least three days prior to the event.

Sharing Contact Information

Sharing Contact Information: By registering for this event, you consent to FSSA sharing your contact information (e.g., attendee name and title, business name, physical and email addresses, and telephone number) with exhibitors, sponsors, and board members. You further consent to receiving communications from exhibitors, sponsors, and board members.

Exhibitor Policies

An email will be sent to your company's representative 7-10 days prior to the event with the pre-attendee list, move in and out times. A post-attendee list will be sent 7-10 days after the event to your company’s primary contact. Event exhibitors are required to set up prior to the event starting, tables are offered on a first come first served basis. Exhibitors that set up prior to the published time will have their materials removed from the room and will be reassigned a space based on availability. Exhibitors are not permitted to pack up their event space until the meeting concludes. Repeat offenders may be docked national ranking points or unable to exhibit at future SSA managed events. Contact your event representative if you have any questions about the event schedule.

Anti-Trust Statement

It is the unqualified policy of the Florida Self Storage Association’s to conduct its operations in strict compliance with the antitrust laws of the United States. The antitrust policy prohibits any discussions which may constitute or imply an agreement or understanding concerning:

1. prices, discounts, or terms or conditions of sale;

2. profits or profit margins or cost data;

3. market shares, sales territories or markets;

4. allocation of customers or territories;

5. selection, rejection or termination of customers or suppliers;

6. restricting the territory or markets in which a company may resell products;

7. restricting the customers to whom a company may sell; or

8. any matter which is inconsistent with the proposition that each owner, operator, manufacturer, wholesaler, and distributor must exercise its independent business judgment in pricing its services or products, dealing with its customers and suppliers and choosing markets in which it will conduct business.